Current job postings:

Position : Administrative Lead, 1 -year contract

General accountability:
This part-time contract position is accountable to Chair of the Board at the Gateway Centre of Excellence in Rural Health.
 
Reporting to Chair, the Administrative Lead will have two main responsibilities --

1. Providing leadership in organizational administration
   1. Managing internal and external communications with respective stakeholders
   2. Organizing team meetings, Board meetings and community events
   3. Supervising staff, students and other trainees as needed
   4. Organizing financial documents, office filing and arranging the annual audit

 

1. Providing leadership on marketing and promotional activities
   1. Providing website maintenance, graphic design, video production and social media support
   2. Developing educational and/or health promotional materials
   3. Assisting with funding application preparations

 
The Administrative Lead will work independently and as a member of the team, which consists of Gateway directors, members and its community partners as well as university faculties, staff and students.
 
Specific accountabilities:
The Administrative Lead will be enthusiastic about and proficient at organizational administration, finance, marketing and promotions.
 
The ideal candidate will see these responsibilities as opposite sides of the same coin. The person’s strong organizational and administrative skills will augment his or her marketing and promotional efforts, and the person’s marketing and promotional activities will strengthen working relationships with and ties to internal and external organization members.
 
Organizational administration

• Administrating activities and functions at the Gateway Centre of Excellence in Rural Health

• Coordinating and scheduling group meetings, Board meetings and events
• Preparing and disseminating meeting agendas, minutes and reports in paper and electronic formats
• Organizing financial documents, office filing and arranging annual audit and other financial administration tasks
• Supervising and training staff, students and volunteers

 
Marketing and promotion

• Creating materials and presentations — such as periodic newsletters, posters and brochures — for internal and external audiences
• Maintaining, expanding and updating the centre’s website with written, photographic and video materials
• Managing the centre’s social media accounts, increasing the quantity and quality of Facebook and Twitter posts and number of friends and followers

Internal and external communications

• Strong written and oral and communications skills
• Ability to organize and present a range of information in written, graphic and video form
• Strong proofreading and copyediting skills

 
 
Qualifications:

• An undergraduate with a relevant university degree (e.g., business administration, finance, marketing, organizational communications, etc.) is required, although an equivalent combination of education and experience will be considered
• Experience with issues that affect rural Ontario, along with familiarity with health research and health promotion are desirable
• Excellent administrative, time-management and organizational skills
• Demonstrated interpersonal skills with internal and external groups and stakeholders
• Excellent writing and visual presentations skills
• Proficiency with office applications (i.e., MS Word, Excel and PowerPoint)
• Proficiency with creative applications for marketing, promotional and educational activities
• Ability to anticipate challenges and take initiative to rectify problems before they come to a head
• Ability to synthesize information and translate materials into accessible print and electronic media

 
How to apply?
Applications for this position should supported by a cover letter and resume sent by e-mail attachment to Jay McFarlan at jay@gatewayruralhealth.ca 
 
We thank all applicants for their interest in this position; however, only those selected for an interview will be contacted.